Quote to Invoice Converter: Turn Quotes into Invoices
Paste an accepted quote and get the matching invoice: same items, same prices, recalculated totals, your invoice number and dates.
Free plan includes 30 credits, no card required
Documents are AI-generated drafts for you to review before use. Vizivo doesn't provide legal, financial or other professional advice.
What the converter produces
The invoice that matches an accepted quote, with nothing retyped. Paste the quote, add the invoice number and dates, note anything that changed, and the invoice comes out carrying:
| Carried across | How |
|---|---|
| Both parties | Exactly as they appeared on the quote |
| Every line item | Same descriptions, same quantities, same unit prices |
| Agreed changes | Only the amendments you list, applied on top |
| Totals | Line totals, net, VAT and gross all recalculated, not copied |
| Your invoice number | Never the quote number reused |
Why the arithmetic matters
Quote to invoice is where retyping errors get expensive. A missed line, a transposed price, VAT worked out by hand on an amended total. The numbers here are computed rather than carried over, so an amendment that changes the net changes the VAT and the gross with it.
It accepts quotes from anywhere
Not only quotes Vizivo produced. Paste the text of a quote written in Word, a spreadsheet or another tool and it will read the parties, items and prices out of it. Useful while your older quotes are still in play.
What comes out
A formatted invoice you can export as PDF or Word. It costs 1 credit, the cheapest thing Vizivo makes, and the free plan includes 30 a month.
What it does not do
It produces the invoice document. It does not track whether the invoice was paid, chase it, or feed a VAT return. When you need that you need accounting software such as FreeAgent, Xero or QuickBooks, and this sits alongside them rather than replacing them.
Questions
- Does it recalculate the totals or just copy them?
- It recalculates. Line totals, net, VAT and gross are all computed from the items, so an amendment that changes the net changes the VAT and the gross with it. Copied totals are where quote to invoice errors usually come from.
- Can I use a quote that was not made in Vizivo?
- Yes. Paste the text of a quote written in Word, a spreadsheet or another tool and it will read the parties, items and prices out of it.
- What if the job changed after the quote was accepted?
- Put the changes in the amendments box in plain words, such as two extra days on site at 280 pounds a day. Only the changes you list are applied, and every total is recalculated around them.
- Does it track whether the invoice gets paid?
- No. It produces the invoice document. Payment tracking, chasing and VAT returns are accounting software jobs, so this sits alongside FreeAgent, Xero or QuickBooks rather than replacing them.
Where this fits
Quoting, chasing and invoicing are one job spread over a few weeks. These are the steps, in order.
- Work out the priceNo account neededAdd up labour, materials and markup to reach a number you are happy with
- Write the quoteTurn that number into an itemised quotation with terms and a validity date
- Chase itSend the follow-up that gets an answer, without sounding desperate
- Convert to an invoiceYou are hereThey said yes. Carry the accepted quote across with the totals recalculated
- Invoice from scratchOr raise a compliant UK invoice directly when there was no quote